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Please note that Reasonable Adjustment applications will require the submissions of supporting evidence in order to be processed. Details on how to supply this will form part of your application confirmation email. If you have any questions on the completion of this form, get in touch epa@managers.org.uk
Application Guidance
A Reasonable Adjustment (RA) is defined as any necessary action taken to mitigate the substantial disadvantage a disability places on the apprentice during the assessment. This must be formally agreed upon before the assessment takes place. Applicants are required to apply a minimum of 20 working days in advance of Gateway and will be asked to provide supporting documentation, such as professional reports or official educational plans.
A Special Consideration (SC) applies when an apprentice's performance was negatively impacted by an event outside of their control during or immediately following the End-Point Assessment (EPA) period. A detailed description of the circumstance and its impact is required upon application. This request must be submitted as soon as possible, but no later than 5 working days after the completion of the final EPA element. Please note that approval of any SC request requiring the postponement or cancellation of a live assessment will still be subject to cancellation fees.
An Extension to EPA Deadline is specifically used when extenuating circumstances, such as apprentice redundancy, long-term illness, or bereavement, prevent the apprentice from meeting the deadline. This option should be selected if the extenuating circumstance occurs immediately in advance of the apprentice reaching Gateway.
It is for meIt is for someone else
Name
Job Title/Role
Email Address
Telephone Number
Unique Learner Number For example, 5106771154
Employer Name
Training Provider Name
Date of Live Assessment (if known) For example, 27 03 2025
Day
Month
Year
Deadline Submission Date (if known) For example, 27 03 2025
Apprenticeship Standard —Please choose an option—L3 Business AdministratorL3 Team Leader or SupervisorL4 Associate Project Manager ApprenticeshipL4 Junior Management Consultant ApprenticeshipL5 Operations/Departmental ManagerL6 Chartered Manager (Degree)L6 Improvement LeaderL7 Senior Leader Masters DegreeL7 Senior Leader Apprenticeship
Type of Application Reasonable Adjustment RequestSpecial Consideration RequestExtension to End Point Assessment Deadline Request
Reasonable adjustments are approved and applied before the assessment activity; this seeks to ensure the apprentice has fair access to assessment. The Reasonable Adjustment may involve but is not limited to the following:
Adapting assessment materials, such as providing materials in Braille.
Providing assistance during assessment, such as a sign language interpreter or a reader.
Changing usual assessment arrangements, for example allowing an apprentice 25% extra time to complete the assessment activity.
Questions visually displayed in the live chat and re-worded if needed.
Extra breaks can be taken as needed
We will ask for evidence to support your request. It may include, but is not limited to:
Copies of dyslexia/dyspraxia statements
Outputs from initial screening activities
Statement of educational needs
Individual education learning plans
Outputs from Disability Advisor Assessments
Letters or reports from experts/doctors (for example, educational psychologist reports, dyslexia screening reports, other screening or diagnostic reports, reports from an occupational health advisor or other health professional)
Basis of Request Please note: Annual leave or normal workplace pressures are not grounds for a Special Consideration —Please choose an option—BereavementIllness/injuryRedundancyFamily emergencySignificant change in personal circumstancesSignificant change in workplace circumstancesOther
This process is for requests concerning any special consideration, or extension related to the End-Point Assessment (EPA). To be considered, the circumstance must be a significant event outside the apprentice's direct control.
When to Apply: Requests can be made during, or after an assessment, but strict deadlines apply based on the type of application.
Examples of Accepted Circumstances:
Temporary illness or injury.
Apprentice redundancy.
Bereavement of a close family member.
Any major circumstance that negatively affects the apprentice’s ability to perform during the assessment period.
Circumstances Not Accepted: Scheduled annual leave or general work-related pressure are not typically valid reasons for making a request.
Potential Outcomes (if approved):
A grade adjustment may be applied to an element or the overall EPA result.
Adjustments to the assessment arrangements (e.g., changes to access or logistics).
A deadline extension may be granted for completing EPA elements or reaching Gateway.
Cancellation Fees: Please note that if a request requires the postponement or cancellation of a live assessment activity, cancellation fees may still be incurred, even if the request is approved.
Details of Request
Please note that requests for a Reasonable Adjustment typically take up to 15 working days for a response. Your application must clearly specify the exact adjustments required and include a detailed impact statement explaining how the apprentice's End-Point Assessment (EPA) will be negatively affected without them. After you submit your request, you'll receive an automated response. This email will ask you to provide us with your official supporting evidence.
Please note that requests for a Special Consideration typically take up to 15 working days for a response. When applying, you must provide a detailed description of the circumstance(s) and clearly explain how the event affected, or may affect, the apprentice's performance in the assessment(s).
If requesting a Special Consideration, please also include the following details:
Date of current EPA booking and new date requested (if applicable)
Date of current submission deadline and new date requested (if applicable)
Please also note that a cancellation of an EPA booking may result in a re-booking charge.
Please note that requests for an extension during the post-Gateway period will be responded to within 5 working days. Your application must clearly state the reasons for the request and describe the circumstance(s) that affected the apprentice's ability to complete within the original timeframe. Please note that extensions are only granted in exceptional circumstances, such as long-term illness, redundancy, caring for a family member, or bereavement of a close family member.
If requesting an Extension, please also include the following details:
Requested Date of New Live Assessment (if applicable) For example, 27 03 2025
Requested Date of New Deadline Submission (if applicable) For example, 27 03 2025
A copy of your response will be sent to the email address of the person submitting. Please retain this email as a record of the application, a copy will be held by CMI in accordance with our Data Protection Policy.
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